Discovery Medical Aid Interface

Available for VIP Premier Payroll.

 

About the Discovery Medical Aid Interface

VIP Premier Payroll users will be able to provide Discovery Medical Aid with a file containing all the relevant information regarding the current month’s employee and payment details for both Discovery and non-Discovery members.

 

Discovery will use this file in order to compare the current data on Discovery’s side, with the data on the VIP system. The discrepancies will be identified and may be viewed and addressed by the Portfolio Administrator. The Portfolio Administrator and the Payroll Officer will discuss these discrepancies and the necessary changes can be made by both parties to ensure that the Payroll and the Discovery bill statement reconcile.

 

 

Deduction and Calculation Definition Screens

Determine the company setup by making a print-screen of the Deduction Definition and Calculation Fields Definition Screens.

 

From the Main Menu:

  1. Click on Payroll.
  2. Click on Definitions.
  3. Click on Deduction Definitions and/or Calc Field Definitions.

 

Determine on which lines the Discovery Medical Aid and Vitality are defined.

Employee Own Screen

From the Main Menu:

  1. Click on Payroll.
  2. Click on Payslip Screen.
  3. Select the relevant Employee.
  4. Click on Payroll.
  5. Click on Own Screen.

 

Determine on which lines the Discovery Medical Aid Dependants are defined.

Medical Aid Control Screen

The Medical Aid Control Screen is used to define the following Medical Aid Information:

  • PAYOR Number,
  • Company Structure,
  • Contribution Components,
  • Dependants, and
  • Card Membership Number.

 

The selections made on this screen will ensure that the information on the Employee Medical Aid Information Screen (MI) is displayed correctly.

 

To Setup the Medical Aid Control Screen:

From the Main Menu:

  1. Click on Interfaces.
  2. Click on Export Control.
  3. Click on Medical Aid.
  4. Click on Discovery.

 

Complete the necessary fields.

 

 

Employee Medical Aid Information Screen (MI)

To activate a Discovery Medical Aid Member’s Information Screen, select (tick) the Tick Box next to the Member field. This has to be done for each member individually to ensure that only the screens for Discovery Members are activated.

 

To activate an Employee for the Discovery Export:

From the Main Menu:

  1. Click on Employee.
  2. Click on Change Employee.
  3. Select the relevant Employee.
  4. Click on Payroll.
  5. Click on Medical Aid Info.
  6. Click on Tick box next to Member - Discovery.

 

All fields on this screen will be generated automatically from the Medical Aid Control Screen, except for the Scheme Name field which must be entered manually. This field will only reflect on the Discovery Export Report and will not be included in the Export File.

 

Export File

At Export time, an Export File will be created and an Export Report will be printed. The information that is generated in the Export File is in the required Discovery format. The information that is printed on the Export Report may be compared to the original Discovery Contributions Report.

 

Non-Monthly companies will export the month-to-date figures. The Export may be done for multiple companies and there is no limit to the number of records that can be exported per batch.

 

From the Main Menu:

  1. Click on Interfaces.
  2. Click on Export Data.
  3. Click on Medical Aid.
  4. Select Discovery.

 

Complete the necessary selections so that the export may be performed.

 

Contact the VIP Call Centre for more information about the Discovery Medical Aid Interface.